Greensborough Hockey Club
7 November 2016
Notice of Annual General Meeting
Notice is hereby given to members that the 56 th Annual General Meeting (AGM) of the
Greensborough Hockey Club will be conducted at the club rooms on Wednesday 7 December 2016
commencing at 7.30 pm.
Agenda:
1. Confirm minutes of 2015 AGM
2. Presentation of the 2016 Annual Report
3. Presentation of the 2016 Financial Statements
4. Election of Committee for 2017
President
Vice President
Secretary
Treasurer
Ordinary members
5. Nominations for Life Membership
6. General Business
Proposed Fees & Payment structure for 2017
Review of the Annual Members Levy
Progress report regarding resurfacing of the Yan Yean Rd ground
Other Items for General Business
Notes:
Three forms are attached for the following:
o Committee Nomination Form
o Proxy Voting Form
o Items for General Business
The 2016 Annual report will be available on the Clubs website by 30 November. Members
are asked to print a copy & bring to the AGM as only copies of the financial statements will
be available at the meeting
Greg Purser
Secretary GHC
Committee Nomination Form
1. If you wish to nominate for the Committee please complete the following form & have it
seconded by another financial member
2. Nominations must be received by the Secretary no later than 7 days prior to the date of the
AGM
3. Nominations can be sent to:
The Secretary, Greensborough Hockey Club:
PO Box 118, Diamond Creek 3089, or
secretary@greensboroughhockeyclub.com.au
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I ________________________________________, being a current financial member of the
Greensborough Hockey Club nominate for the Position of ______________________________.
Signed Nominee: ___________________________________________
Seconded: ____________________________________________
Signed Seconder: ___________________________________________
Date: _______________________________
Proxy Voting Form & Instructions:
1. If you are not attending the Annual General Meeting (AGM), you can appoint the Secretary or
another financial members to vote on your behalf
2. If you wish to appoint someone other than the Secretary, please obtain that persons consent,
complete the information below & give a copy of the signed proxy to your proxy holder
3. This person must take your proxy to the AGM in order to be able to vote on your behalf
4. If you nominate the Secretary, please complete the information below & send a copy of the
signed proxy to The Secretary, Greensborough Hockey Club:
PO Box 118, Diamond Creek 3089, or
secretary@greensboroughhockeyclub.com.au
5. The Secretary must receive the proxy no later than 1 day prior to the date of the meeting
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I, _____________________________ a financial member of the Greensborough Hockey Club, hereby
appoint:
Name: ________________________________________________________
Address: ________________________________________________________
To be my proxy at the 2016 Annual General Meeting.
Signature: ______________________________
Date: ______________________________
Items for General Business:
1. Items for General Business must be moved and seconded by a member of the Club
2. Items for General Business must be received by the Secretary no later than 7 days prior to the
date of the AGM
4. Items for General Business can be sent to:
The Secretary, Greensborough Hockey Club:
PO Box 118, Diamond Creek 3089, or
secretary@greensboroughhockeyclub.com.au
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I ________________________________________, being a current financial member of the
Greensborough Hockey Club would like the raise the following item for General Business:
__________________________________________________________________________________
__________________________________________________________________________________
Signed Nominee: ___________________________________________
Seconded: ____________________________________________
Signed Seconder: ___________________________________________
Date: _______________________________